Viking Line Abp is a public limited company domiciled in Finland, which is governed by the Finnish Companies Act and the Company’s Articles of Association. In compliance with the Companies Act, the Annual General Meeting (AGM) is the highest decision-making body of the Company, where the owners exercise their influence.
All Viking Line Abp shares constitute one series, in which all shares are of equal value. Each share is represented by one vote when voting on motions and candidates at shareholders’ meetings. However, no shareholder may vote on behalf of more than 1/4 of the shares represented at a shareholders’ meeting. On December 31, 2015 Viking Line Abp had 3,420 registered shareholders.
The AGM decides on such matters as the adoption of the financial statements for the preceding financial year, the distribution of the Company’s profit or loss and discharge of the Board of Directors as well as the President and Chief Executive Officer from liability for that year. The meeting also elects Board members and auditors, as well as deciding on their fees.
An extraordinary general meeting shall be held if an auditor or the owner of a total of one tenth of all shares, or a smaller proportion of all shares as specified in the Articles of Association, demands such a meeting in order to deal with a given item of business.
In accordance with the Articles of Association, the AGM is held in Mariehamn before the end of June. The latest such meeting took place on April 20, 2016. Information from the latest AGM.
The invitation to the AGM occurs through an announcement that appears in a newspaper published in the Company’s place of domicile. This invitation is also published on the Company’s websites. The invitation shall be issued no earlier than three months before the AGM record date and no later than three weeks before the AGM.
In addition to disclosing the items of business that will be discussed at the meeting, the invitation shall contain the names of candidates for service on the Board of Directors that have been communicated to the Board, provided that these candidates have been nominated by the Board or by shareholders representing at least 10 per cent of the shares and that they have agreed to serve on the Board. The invitation shall also state the name of any proposed auditor.
The President and CEO, the Chairman of the Board, a majority of Board members as well as any individuals who are first-time candidates for service as members of the Board shall be present at the AGM.