Supplier information

E-mail address for orders

Every supplier to Viking Line must provide one (1) e-mail address that can be used for ordering.

Order number

The order number from Viking Line must be included on the relevant invoice in the designated order number field in order to ensure timely invoice processing. The order number is marked on the order form when Viking Line completes a specific order.

Reference

Reference information must be noted on the invoices.

• Position + ship (for instance Master Gabriella) if the order concerns a ship
• Purchaser if the order is not for a ship

Invoice distribution

Invoices to Viking Line should be sent as electronic invoices (e-invoices) in BIS 3.0 PEPPOL or XML format. Logiq is our invoice operator, and they have an interoperability agreement with Apix Messaging in Finland for Finnish invoices.

If, for whatever reason, an invoice cannot be sent as an e-invoice, it can be sent in PDF format by e-mail as below:

• Several PDF files may be included in a single e-mail
• Each PDF file can only contain one (1) invoice, while attachments to an invoice must be in the same PDF file
• E-mail addresses in the table below are only meant for invoices; mail is automatically processed, which means that any text or other attachments will not be handled

Questions

Questions regarding electronic invoicing can be sent to medius.support@vikingline.com.